File Tracking Software

File Tracking Software or File storage software give facility of indexing of the physical files and if want to store then it can can store the files in the digital format. The FTS Software fulfil the objective of easy tracking and retrieving of the file contents. File storage or tracking software is a very useful tool for the government offices where frequent data retrieval is required due to RTI queries or routine organization work process. Besides the government organizations FTS Application is useful to those organizations where heavy file data is managed like the legal organizations or consultancy companies where each individual has different file.

Bito provides a Best File Tracking Software and also offers a hassle free solution for the web based or Cloud based File Tracking Software. The application does not only provide facility to track and manage the file movement you can also store the file in digital format. The book view gives you feel of reading the physical file. In case of lost also the complete file can be retrieved through printing. Our solution can be managed with barcode also. Software supports multiple number of file storage locations.

Features in the Software

  • Complete Cloud based application can be hosted on web and also in local intranet server
  • Unlimited number of users
  • Unlimited classification of file possible
  • Multiple right giving facility
  • File tracking with barcode
  • Online comment option
  • Digital repository of the files with limited access rights
  • Easy backup and recovery option
  • Automatic File to PDF converter
  • Auto alerts for any crucial effect and the pending files
  • File digitalization with ADF (Automatic Document Feeders) Scanners
  • Reports can be exported in the PDF, Excel and Print format

Benefits with Bito Technologies

  • Cloud Based application makes you free from maintaining the application and the hardware
  • Regular updates from the company to keep your software more robust and useful
  • Excellent support so your most of the issues will resolve within 24 hours

Major Modules in the Application :

Configuration Management

  • Define Document Possible status
  • Define Possible Category
  • Define File Type
  • Define Letter Type
  • Define Postal Documents

Organization Configuration

  • Add Organization Details
  • Add Offices
  • Define Departments
  • Define Employees

File Management

  • Create New File
  • Manage Files
  • Facility of Transit information
  • Barcode Facility
  • Pending Station Alert
  • Comment Facility
  • Sticker Printout
  • File storage location marking
  • Digital Copy storage facility
  • MIS Reports
  • File Location search facility

Letter Management

  • Create letter
  • Manage letter
  • Letter transit status
  • Multiple recipient feature
  • MIS Reports
  • Digital letter facility

Post Management

  • Receive Posts
  • Forward Posts
  • Trace Courier records
  • Mark return status
  • MIS Reports
  • Print Stickers
  • Print File Stickers


  • Pending Files
  • Pending Letters
  • Dispatch Details
  • Receipt Details
  • Employee wise file processing
  • Year wise file analysis
  • Department wise file analysis
  • Letter Duration wise Analysis